Tableau Analytics

Tableau is a data visualization and analytics software used at MCC and MCCCD since 2017. This software allows us to post powerful and interactive reports and dashboards online for access by college employees or the general public. Previously, MCC used a data analytics system known internally as Datasphere (e.g. Blackboard Analytics). More info about the transition from Datasphere to Tableau can be found on this Intranet post (MCC employee login required). 

How can I get access to the Maricopa Tableau Analytics Server?

If you previously had Datasphere access at MCC, you should also have Tableau access. If you are an MCC employee and would like to request access, please fill out this Tableau User Request Form. Accounts may take 1-2 weeks to create, depending on the workload of the district office. Contact Dennis Mitchell in the MCC Office of Institutional Effectiveness with any questions. An OIE staff member will contact you once your account is created. 

Trouble Logging into Tableau Server?

Please read this guide and follow the instructions: How to Log Into the Maricopa Tableau Analytics Server. Nearly all problems logging into the Tableau Server are because users forget to use the "mcccd.org\" in front of their MEID, misspell it, or use the wrong punctuation. 

What Data Can I Find in Tableau?

Available Tableau reports and dashboards are grouped below by content type. We publish both public and password-protected employee Tableau reports and dashboards. Public dashboards can be accessed by anyone and do not require a login. Password-protected employee Tableau reports and dashboards are stored on the Maricopa Tableau Analytics Server and require permission to access. Public dashboards generally contain more limited data and filter options than employee dashboards, often due to FERPA regulations. 

In the Tableau inventory below, dashboards listed as "employee" require a Tableau account. If you do not have Tableau access, see the information below about requesting access. Instructions on how to login can be found in the Resources section at the bottom of this page.

Enrollment Monitoring Dashboards

Student Profile and Trends Dashboards

Spring 2019: Employee | Public | District

Fall 2018Employee | Public | District

Summer 2018Employee

MCC Student ProfileEmployee | Public

MCC Student Profile Trends: Employee

Student Demographic Comparison (Compare the demographics of a selected cohort to the MCC student body as whole.)

District Discipline Summary Metrics (Majors, Awards and Transfer)

Student Success and Outcomes Dashboards

Course Scheduling and Trends Dashboards

Course Success (Employee):

Term | Term Trends | AY Trends (Coming Soon)

NCII Guided Pathways Metrics (District)

MCC Student Retention Dashboard (Coming Soon)

MCC Graduate Dashboard (Coming Soon)

Governing Board Key Metrics - College Rankings

Scheduling Metrics

Weekly Course Capacity Metrics (Employee):

Spring 2018 | Fall 2018 | Spring 2019

Faculty Staffing Metrics: Department | Prefix

Survey Results

 

Survey of Entering Student Engagement 2017 Results - Select Mesa from the "Select Instiution" Dropdown filter. (Developed by CGCC IE)

 

District Dashboards

The Office of Institutional Effectiveness at the district office also publishes system-wide dashboards. Some of the dashboards are included above, but a current listing of available dashboards can be found here

How do I install Tableau?

You don't! Tableau provides a simple hover and click web interface for reports and dashboards. No extra software installation or special programs are needed to access Tableau, and your login to the Maricopa Tableau Analytics Server will use your normal MCC/MCCCD single-sign-on employee credentials. Read this guide on how to log into Tableau. 

Where does Tableau data come?

Tableau provides high levels of flexibility in using various data sources to create reports and dashboards. Most of the data in our Tableau reports and dashboards comes from the Maricopa Institutional Research Information System (IRIS); most data in IRIS originates in SIS. However, we can also import other data sources through Excel or text files. The frequency of data updates will vary by report/dashboard, but data will be updated weekly at most since IRIS data is only updated weekly. Maricopa currently does not have a data solution that would allow us to provide daily data updates in Tableau. 

However, as part of the current Maricopa Transformation process, district ITS is working on creating a new enterprise data warehouse that will contain data from SIS, CRM and Canvas and will eventually connect to other systems. This new system may provide the ability to create daily reports and more comprehensive and complex analytics. 

Tableau Resources

Guide: How to Log Into the Maricopa Tableau Analytics Server

More resources will be added soon. 

Contact

Contact Dennis Mitchell in the MCC Office of Institutional Effectiveness with any questions.

This page was last updated on 02 November 2018.