Tableau Analytics

Tableau is an industry-leading data visualization and analytics software used at MCC and MCCCD since 2017. This software allows us to post powerful and interactive reports and dashboards online for access by college employees or the general public. Previously, MCC used a data analytics system known internally as Datasphere (i.e. Blackboard Analytics). More info about the transition from Datasphere to Tableau can be found on this Intranet post (MCC employee login required). 

How can I get access to the Maricopa Tableau Analytics Server?

If you previously had Datasphere access at MCC, you should also have Tableau access. If you are an MCC employee and would like to request access, please fill out this Tableau User Request Form. Accounts may take 1-2 weeks to create, depending on the workload of the district office. Contact Dennis Mitchell in the MCC Office of Institutional Effectiveness with any questions. An OIE staff member will contact you once your account is created. 

Trouble Logging into Tableau Server? 

Please read this guide and follow the instructions: How to Log Into the Maricopa Tableau Analytics Server. Nearly all problems logging into the Tableau Server are because users forget to use the "mcccd.org\" in front of their MEID, misspell it, or use the wrong punctuation. 

What Data Can I Find in Tableau? 

We publish both public and password-protected Tableau reports and dashboards. Public data requires no login and can be accessed by anyone. Password-protected Tableau reports and dashboards are stored on the Maricopa Tableau Analytics Server and require permission to access. Some reports or dashboards are listed as both public and password-protected; in these cases, the employee-only, password-protected versions of the report or dashboard contain more detailed information and filter options.  If you do not have Tableau access, see the information below about requesting access. Instructions on how to login can be found in the Resources section at the bottom of this page. 

Public Tableau Data - MCC

Password-Protected Tableau Data - MCC

Public Fall 2018 Enrollment Monitoring Dashboard Fall 2018 Enrollment Monitoring Dashboard 
Public Student Profile - Single Term Summer 2018 Enrollment Monitoring Dashboard 
Scheduling Metrics Dashboard* Student Course Success Dashboard
Faculty Staffing Department Dashboard* Student Profile - Single Term
Faculty Staffing Prefix Dashboard* Weekly Course Capacity and Fill Rates
  Spring 2018 Course Capacity Dashboard (useful for Spring 2019 schedule building)
   
Public Tableau Data - District  
NCII Guided Pathways Dashboard  
Discipline Summary Dashboard (Majors, Awards and Transfer Programs)  
Survey of Entering Student Engagement 2017 Results - Make sure to select Mesa from the "Select Institution" dropdown menu. (Developed by CGCC IE)  

*These public dashboards will be transitions to the password-protected Maricopa Tableau Analytics Server in 2018. 

How do I Install Tableau? 

You don't! Tableau provides a simple hover and click web interface for reports and dashboards. No extra software installation or special programs are needed to access Tableau, and your login to the Maricopa Tableau Analytics Server will use your normal MCC/MCCCD single-sign-on employee credentials. Read this guide on how to log into Tableau. 

Where does Tableau data come from and how often is it updated? 

Tableau provides high levels of flexibility in using various data sources to create reports and dashboards. Most of the data in our Tableau reports and dashboards comes from the Maricopa Institutional Research Information System (IRIS); most data in IRIS originates in SIS. However, we can also import other data sources through Excel or text files. The frequency of data updates will vary by report/dashboard, but data will be updated weekly at most since IRIS data is only updated weekly. Maricopa currently does not have a data solution that would allow us to provide daily data updates in Tableau. 

However, as part of the current Maricopa Transformation process, district ITS is working on creating a new enterprise data warehouse that will contain data from SIS, CRM and Canvas and will eventually connect to other systems. This new system may provide the ability to create daily reports and more comprehensive and complex analytics. 

Tableau Resources

Guide: How to Log Into the Maricopa Tableau Analytics Server

More resources will be added soon. 

Contact

Contact Dennis Mitchell in the MCC Office of Institutional Effectiveness with any questions.

This page was last updated on 5 September 2018.