Forms

Form Name Fiscal Contact Format

Capital Appropriation Request (CAR)

Submit a requisition in FMS following District purchasing guidelines. (Pro-Cards cannot be used to make capital purchases.) The requisition will route to the appropriate approvers. When coding the requisition, use the applicable FMS department # (8xxxxx) and account code (57xxx-58xxx) for the purchase and fund 710 (for items with unit cost of $5,000+) or fund 110 (for items with unit cost between $1,000-4,999). Capital account codes (57xxx-58xxx) will auto-fill the asset information fields on the requisition. For the purpose of determining whether the item is capital, be sure to include tax, shipping/delivery, warranties, and installation into the cost of each unit.

Software, building repairs, and maintenance are not considered capital purchases.

Purchasing

Cell Phone Allowance

  • Form
  • Guidelines
Diane Gunkel

Contact

Competitive Thresholds

  • FY2015/16 (Effective Date) Competitive Thresholds
Purchasing

PDF

Contract Approval Process Workflow Purchasing PDF

Contract for Professional Service

Purchasing

Sharepoint

Delegation of Authority Purchasing PDF
FMS Departments_Quick Reference Guide_10-07-2021 Purchasing PDF

International Travel Forms

  • W-8BEN
  • W-8ECI
Purchasing

Various

PDF

PDF

Membership Payment Worksheet

  • Instructions for Completing the Membership Payment Worksheet
Purchasing

PDF

Webpage

Mileage Chart Between MCCCD Locations Purchasing

PDF

Excel

Official Function Form (OFF)

Official Function Form Flowchart (Download Here)

Legal

Webpage

Privacy Security Questionnaire Screening (PSQS) *Login with MEID

NOTE The Dynamic Form does not submit your form to CLM or to Legal, you will still need to save the final PDF and provide a copy to your CLM Team for data entry

Purchasing

SharePoint

Risk Assessment Form *Login with MEID & password; note that the form is located on the right-hand side, under the Security & Privacy Document Library Purchasing

Webpage

SharePoint

Transfer Requests

Send an email to dl-mc-fiscal@mesacc.edu with the following information: to/from chartfields, amount, justification, and back-up documentation.

Dartell Johnson

Unauthorized Purchase Form

Unauthorized Purchase Form Flowchart (Download here)

Purchasing PDF
Verbal Quote Form Purchasing Word
Written Quote Form *Note that you need to download this form to Adobe to be able to type on the electronic form Purchasing PDF
W-9 (Blank) Purchasing PDF