| Form Name | Fiscal Contact | Format |
|---|---|---|
|
Capital Appropriation Request (CAR) Submit a requisition in FMS following District purchasing guidelines. (Pro-Cards cannot be used to make capital purchases.) The requisition will route to the appropriate approvers. When coding the requisition, use the applicable FMS department # (8xxxxx) and account code (57xxx-58xxx) for the purchase and fund 710 (for items with unit cost of $5,000+) or fund 110 (for items with unit cost between $1,000-4,999). Capital account codes (57xxx-58xxx) will auto-fill the asset information fields on the requisition. For the purpose of determining whether the item is capital, be sure to include tax, shipping/delivery, warranties, and installation into the cost of each unit. Software, building repairs, and maintenance are not considered capital purchases. |
Purchasing | |
|
Cell Phone Allowance
|
Diane Gunkel | |
|
Competitive Thresholds
|
Purchasing | |
| Contract Approval Process Workflow | Purchasing | |
|
Contract for Professional Service |
Purchasing | |
| Delegation of Authority | Purchasing | |
| FMS Departments_Quick Reference Guide_10-07-2021 | Purchasing | |
|
International Travel Forms
|
Purchasing | |
|
Membership Payment Worksheet
|
Purchasing | |
| Mileage Chart Between MCCCD Locations | Purchasing | |
|
Official Function Form (OFF) Official Function Form Flowchart (Download Here) |
Legal |
Webpage |
|
Privacy Security Questionnaire Screening (PSQS) *Login with MEID NOTE The Dynamic Form does not submit your form to CLM or to Legal, you will still need to save the final PDF and provide a copy to your CLM Team for data entry |
Purchasing | |
| Risk Assessment Form *Login with MEID & password; note that the form is located on the right-hand side, under the Security & Privacy Document Library | Purchasing | |
|
Transfer Requests Send an email to dl-mc-fiscal@mesacc.edu with the following information: to/from chartfields, amount, justification, and back-up documentation. |
Dartell Johnson | |
|
Unauthorized Purchase Form Unauthorized Purchase Form Flowchart (Download here) |
Purchasing | |
| Verbal Quote Form | Purchasing | Word |
| Written Quote Form *Note that you need to download this form to Adobe to be able to type on the electronic form | Purchasing | |
| W-9 (Blank) | Purchasing |