FMS

Links for FMS (Financial Management System) Assistance

  • FMS Website
  • FMS Frequently Asked Questions
  • While using FMS, you can click the Help link (top right-hand corner of the screen) to see a listing of helpful guides to assist you while processing transactions (works best in Chrome)FMS Help

Steps to Request Access to FMS

  1. Department obtains email approval from supervisor for requested access (i.e. requisitioner)
  2. Department sends access request email and approval to Fiscal Analyst
  3. Fiscal creates District ticket for requested access and copies employee on request
  4. District grants access and notify the employee of user name and password

FMS Departments

FMS Approvals

FMS Budget Resources

FAQ's

      Attachments
      • Must be attached to the last line of the requisition
      • For Legal, need one combined PDF and it is recommended to be labeled "Legal"
        • Other attachments can be labeled "Fiscal"
      • Quotes
        • Competitive quotes need to have "Competitive Quote" written on the top on each competitive quote
      How does a vendor register as a new vendor in FMS?

      Please have the vendor visit the District’s website, https://procurement.maricopa.edu/vendors, and ask them to click on the word "Portal", which is the last word in the first paragraph. They will be guided to answer questions 1 - 6 and they must complete and attach a scanned signed and dated W-9 only. Purchasing will receive an email when they complete the process. Upon review of the application, it will either be approved or the supplier will be asked for more information if needed. If purchasing approves the application it is sent through for the second approval round. The supplier will then be set up as an active vendor in FMS. Please have the supplier use the two links provided below to get the process started. Allow up to three days for an FMS supplier number.

      Supplier Portal Steps.pdf

      Supplier Registration Portal

      W-9

      Travel
      • On Travel Authorizations, when "Maricopa Paid" is selected:
        • The description must begin with Form of Payment (i.e. PO or P-Card)
        • TA Description
      FMS Grant Portal Access: