Links for FMS (Financial Management System) Assistance
- FMS Website
- The District Webpage offers numerous resources related to FMS under the Employee Learn Center tile.
FMS Departments
- **FY23 MCC_Dept Crosswalk_02-23-2023.xlsx**
- Accounts Codes- Click the "Accounts" tab to view Account Number, Description, and Type information
- FMS Departments_Quick Reference Guide (Forms Section)
- Printing & Binding has been centralized for the college since FY2014/15. When selecting the funding FMS Department for the department requisition/PO or Procard transaction, you must use:
- FMS Department: 802225, Copy Center Operations
- FMS Chartfield: MCC04-53300-MCMAINCA-110-802225-INST_SPPT
FMS Approvals
- FMS Requisition Approval Workflow Levels (PDF)
- How to View Pending Approvals- for Budget Managers, Supervisors, etc. (PDF)
- How to set a Vacation Rule- for Budget Managers, Supervisors, etc. (PDF)
FMS Budget Resources
- See Fiscal Services, Budget Process & Resources
FAQ's
- Attachments
-
- Must be attached to the last line of the requisition
- For Legal, need one combined PDF and it is recommended to be labeled "Legal"
- Other attachments can be labeled "Fiscal"
- Quotes
- Competitive quotes need to have "Competitive Quote" written on the top of each competitive quote
- How does a vendor register as a new vendor in FMS?
-
Please have the vendor visit the District’s website, https://procurement.maricopa.edu/vendors, and ask them to click on the word "Portal", which is the last word in the first paragraph. They will be guided to answer questions 1 - 6 and they must complete and attach a scanned signed and dated W-9 only. Purchasing will receive an email when they complete the process. Upon review of the application, it will either be approved or the supplier will be asked for more information if needed. If purchasing approves the application it is sent through for the second approval round. The supplier will then be set up as an active vendor in FMS. Please have the supplier use the two links provided below to get the process started. Allow up to three days for an FMS supplier number.
- Travel
-
- On Travel Authorizations, when "Maricopa Paid" is selected:
- The description must begin with Form of Payment (i.e. PO or P-Card)
- On Travel Authorizations, when "Maricopa Paid" is selected:
-
- FMS Grant Portal Access:
-
- Create a District FMS HelpDesk Ticket for access to the FMS grant portal(s)
- The summary section must start with “FMS Security- “
- Detailed Description must include employee MEID and the FMS module name(s):
- Grants Portal and/or Project Costing
- Training is conducted by MCCCD Grants Accounting; contact information for grants is:
- Create a District FMS HelpDesk Ticket for access to the FMS grant portal(s)