COVID-19 Return from Remote Working

Below are COVID-19 Training Materials and Acknowledgements for returning from remote working.

Return to Workplace Training

All employees have been automatically enrolled in the Return to Workplace Training plan in the Employee Learn Center. Employees should have received an email with the direct link to the training.

All employees returning June 8 or later are required to complete this training prior to returning to campus. Those employees who have already returned to the office must complete the training as soon as possible. Once the training is complete it will display on your training record and trigger an email notifying your supervisor. Completion of this training must be completed by August 14, 2020 or before returning to the workplace, whichever is sooner.

Access your Employee Learn Center

Return From Remote Working Forum

Video recording of the forum held on Tuesday, June 9.

Phased Return Plans

PHASE I – Target Date: June 15, 2020

(Dependent upon the availability of supplies)

  • Only select CTE classes extended from Spring 2020 may return to campus for instruction. All students and employees must follow the classroom-to-car method, ensuring minimal physical proximity for student, faculty, and staff safety. Students, faculty, and staff will have limited access to predetermined areas on campus in order to complete required coursework.
  • All predetermined areas on campus will have heightened cleaning procedures before and after room use.
  • All other services will continue to support students remotely, including:
    • food services
    • student life and clubs that meet on campus
    • Student advising and services
  • MCC will continue to communicate to students that we are providing services in a remote setting.
  • Any employee returning during Phase I must complete our safety protocol training before returning to work on campus. All employees will be required to follow safety protocols if on-campus or at District Offices.

What this means for MCC

  • All student support services offered virtually
  • Prepare virtual services to meet student needs
  • Conduct training to make sure that team members are prepared for increased volume
  • All employees continue to work remotely
  • Limited access to campus with approval required
  • 75 CTE courses finishing hands-on requirements

PHASE II – Target Date: July 6, 2020

(Dependent upon the availability of supplies)

  • Any employee returning during Phase II must complete safety protocol training before returning to work on campus. All employees will be required to follow safety protocols if on-campus or at District Offices.
  • Employees will be brought back to campus slowly as face coverings and sanitation supplies permits. Employees may be scheduled in on-campus/remote rotations and remote work will still be encouraged where essential functions of a department can still be met remotely.
  • While employees will return to campus, MCC will continue to primarily serve students through remote and online modalities. In very limited circumstances, MCC may reopen limited areas on campus where safety protocols can be maintained.
  • MCC will implement safety protocols in all spaces accessed by faculty, staff, and students, including 6-foot distance markings prevalent throughout all facilities, guidelines for common spaces, and guidelines for workplace temperature taking.

What this means for MCC

  • All student support services offered virtually
  • Prepare virtual services to meet student needs
  • Most employees continue to work remotely
  • Limited access with approval required
  • Employees may return with Manager/Dean approval on a very limited basis to perform specific duties that they are unable to perform remotely, such as opening/ processing mail, printing/ mailing diplomas, and using equipment that can't be removed from campus. Schedules must be coordinated in advance to ensure limited number of employees in buildings.

PHASE III – Target Date: August 3, 2020

(Dependent upon the availability of supplies)
  • All employees returning during Phase III must complete safety protocol training before returning to work on campus. All employees will be required to follow safety protocols if on-campus or at District Offices.
  • While District has identified August 3 as the date for all employees to return to campus, MCC has the discretion to determine if some tasks or positions may remain remote. MCC will also schedule employees in on-campus/remote rotations as needed. Managers will communicate specific plans for their department to their employees.
  • MCC will phase in on-campus services, prioritizing face-to-face services for students that directly support student enrollment and success. Some services may remain closed or continue to operate in a remote/online setting, including food services and the bookstore.
  • MCC will maintain safety protocols in all spaces accessed by faculty, staff, and students, including 6-foot distance markings prevalent throughout all facilities, guidelines for common spaces, and guidelines for workplace temperature taking.

What this means for MCC

  • All student support services offered virtually
  • Prepare virtual services to meet student needs and high volume
  • Very limited in-person services offered on appointment only basis
  • Utilize Qless or Cranium to provide same day appointments
  • Employees working remotely and on-campus
  • Maximum numbers will be determined for campus spaces
  • Managers will schedule team members based on guidelines and rotations that are to be determined

Guide for Returning to the Workplace

Please note: For the PDF documents below, we are in the process of improving their accessibility for the visually impaired.

Guide for Returning to the Workplace

Guide for Returning to the Workplace

COVID-19 Safety Standards for Returning to the Workplace

COVID-19 Safety Standards for Returning to the Workplace

How to Make Your own Face Covering - CDC Video

How to Make Your own Face Covering

Cleaning and Disinfecting

Cleaning and Disinfecting Your Facility

Cleaning and Disinfecting Your Facility

Device Cleaning and Disinfecting Guidance

Device Cleaning and Disinfecting Guidance

Learn Before You Return

Learn Before You Return - Tips for Returning to the Office

Flyers

The intentions of the documents below is for them to be downloaded, printed, and placed in work areas.

Keeping Yourself and Others Around You Safe

Keeping Yourself and Others Around You Safe

Always Wear Your Face Covering

Always Wear Your Face Covering

Practice Good Hand Hygiene

Practice Good Hand Hygiene

Maintain Social Distance

Maintain Social Distance

Signage

The intentions of the documents below is for them to be downloaded, printed, and placed in work areas.

Letter Sized (8.5x11)

Printable Letter Sized Sign - No Sitting (8.5x11)

No Sitting (8.5x11)

Printable Letter Sized Sign - Enter with Up Arrow (8.5x11)

Enter Up (8.5x11)

Printable Letter Sized Sign - Enter with Left Arrow (8.5x11)

Enter Left (8.5x11)

Printable Letter Sized Sign - Enter with Right Arrow (8.5x11)

Enter Right (8.5x11)

Printable Letter Sized Sign - Exit with Up Arrow (8.5x11)

Exit Up (8.5x11)

Printable Letter Sized Sign - Left Arrow (8.5x11)

Left Arrow (8.5x11)

Printable Letter Sized Sign - Right Arrow (8.5x11)

Right Arrow (8.5x11)

Printable Letter Sized Sign - Notice: Area Closed - Do Not Enter (8.5x11)

Do Not Enter (8.5x11)

Printable Letter Sized Sign - Temporarily Closed (8.5x11)

Temporarily Closed (8.5x11)

Printable Letter Sized Sign - No Sitting

No Sitting (Word document)

Poster Sized (24x36)

Printable Poster Sized Signs - Multiple Directional Signages

Directional Signage
Enter Up, Exit, Enter Left, Enter Right
(24x36, multiple pages)

Printable Poster Sized Sign - Notice: Area Closed - Do Not Enter (24x36)

Do Not Enter (24x36)

Car-to-Class-to-Car Guiding Principles

  1. Campus access will be limited to the specific buildings and classrooms associated with the completion of identified course sections from Spring 2020 semester. Students and faculty are advised that access is limited to “car-to-class-to-car.” Other areas of the campus are restricted.
  2. Remote services remain available for any needed student support in a virtual format.
  3. These measures help ensure health and safety of employees and students
  4. Abide by CDC COVID-19 guidelines for Administrators of US Institutions of Higher Education and for small and large events. MCC is currently following the guidelines for minimal to moderate level of community transmission.
    1. Maximum of 10 people in a group setting including the instructors
    2. Provide for 6-feet spacing “to the greatest extent possible”
    3. Training on appropriate Personal Protective Equipment (PPE) and hygiene practice

Frequently Asked Questions

General

Will District have a contact tracing protocol in place for COVID-19 exposure?

The college, District Risk Management, and Maricopa County Public Health all collaborate on contact tracing. The protocol for exposure and case reporting and response is outlined in MCCCD's Guide for Returing to the Workplace on page 3.

There is speculation that a second wave of COVID-19 will occur this fall/ winter. How can we proactively plan for this possibility?

In-person classes need explicit contingency plans on how to complete within the fall semester if there is a "second wave." Suggestions include being prepared to move the class to fully remote instruction and/or ensuring that the required in-person elements be concentrated in the earlier parts of the semester.

Will Security help with traffic control/social distancing if needed in August?

The appropriate role of Law Enforcement in monitoring and enforcing COVID-19 guidelines is being discussed.

Will temperature checks be required?

Employees will self monitor their temperatures and complete a self-screening questionnaire each day they are on MCCCD properties. Additionaly, one or more temperature self-screening stations will be available at each site so that employees who begin to feel ill can take their temperature.

Will face coverings be required?

Yes. All employee and students will be expected to wear face coverings and there will be signage reinforcing the requirement.

What are the dates associated with the phased return to working on site?

Phase 1 - Target date: June 15, 2020 - Employees and students associated with the completion of Spring 2020 classes.

Phase 2 - Target date: July 6, 2020 - Employees will be brought to campus slowly, as sanitation supplies permit. Employees may be scheduled in on-site/ remote rotations.

Phase 3 - Target date: August 3, 2020 - All employees will return to campus, though MCC has the discretion to determine if some tasks or positions may remain remote. MCC may also continue to schedule employees in on-site/ remote rotations as needed.

Spaces

Will portions of the parking lot be roped off and entrances to the campus limited to help reduce traffic?

Options for parking are being discussed. Entrances to MCC's campuses are currently limited and signage is in place.

Are community users allowed on campus? Will outside community members be allowed to reserve rooms on campus during August-December?

A formal decision has not been made but it is unlikely.

Will departments be able to move their operations/ classes to different spaces to better accommodate physical distancing?

Departments are being asked to look at their spaces and see what programming steps they need to take to function in the current pandemic environment. Facilities will provide signage for spacing, plexiglass shields for open counter spaces, hand sanitizers, and cleaning equipment for the staff to use (spray bottles of cleaner/disinfectant, rags, gloves, and containers for clean and used rags).

What are the recommendations for public restrooms?

MCC will ensure that social distancing can be maintained by potentially closing down stalls or areas that do not support physical distancing and ensuring that lines and overcrowding does not occur around sinks or urinals. Signage will be posted informing individuals of the maximum occupancy.

Students

What is the guideline if a student does not bring a face covering/ mask or refuses to wear one?

MCC will have a supply of disposable masks for individuals who do not have one. If the student is not interested in wearing one, they will not be engaged on campus.

How will tutoring services be offered?

Tutoring and other student services will continue to be offered virutally until it is determined to be safe to offer limited in-person services.

Do you know if any training will be provided to students to guide them in navigating our services, Canvas, etc?

Foundations for Student Success is piloting modules on how to be a successful online/virtual learner and the TRiO program is also working on materials. MCC is pursuing a collaborative approach and webpage with the information for students.

Will laptops be available again in the for Fall for students who need them?

No. Laptops were distributed in the Spring due to the unexpected and necessary change to virtual formats. Moving foward in Fall, students must provide technology to support courses for which they sign up including courses indicating a need for technology. The Spring-distribued laptops are being collected and returned to classrooms for Fall 2020 classes.

If a student in an in-person or hybrid class contracts COVID-19, what is the liability for the faculty member or department chair who scheduled the class?

Chairs are responsible for fulfilling their professional responsibiliities in accordance with MCCCD policy and procedures. The college, not the individual, carries responsibility for its business decisions.

Employees

What is the protocol if an employee who is working on-site tests positive for COVID-19?

The protocol for exposure and case reporting and response is outlined in MCCCD's Guide for Returing to the Workplace on page 3.

When can managers come to campus to plan out physical distance spacing and other logistics?

It is recommended that managers work with their appropriate Deans to select a date after July 6 (Phase II).

Is COVID-19 testing covered for employees as part of our benefit/wellness program?

MCCCD insurance covers COVID-19 testing.

Events

Will athletic competition resume in the Fall term?

MCC's Athletic Director is working with NCJAA and District leadership on how to move forward with athletics.