MCC Sunday Update on COVID-19, K-12 Update, and FAQs

Published Sunday, March 15, 2020 - 6:07pm

MCC Community,

As today marks the last day of MCC’s original Spring Break, we know that some of you may be checking email for the first time. Several emails have been sent from this email account, please check for them. Please also take time to review MCC’s Coronavirus Information webpage. Today’s message summarizes some of the previous content and outlines our work for the upcoming week.

How MCC Is Organizing Our Response

We have activated the College Incident Management Team (CIMT). During this time, the following individuals will have primary accountability to assign teams and coordinate priorities during this transition.

In order to organize our communications and assignments, please observe the following areas of responsibility:

  • Incident Manager: Brad Kendrex

    • responsible for coordinating the focus of operations teams and the communication between MCCCD, the college leadership team, and operations leads.

  • Operations - Instruction: Nora Reyes

    • responsible for leading the migration to online instruction and identification/prioritization of in-person instructional requirements.

  • Operations - Student Services: Carmen Newland

    • responsible for the migration of student enrollment and support functions to an online environment or, where needed, a priority-based in-person system.

  • Support - Technology: Tony Bryson

    • responsible for consulting/supporting operations teams related to available technologies.

  • Support - Physical Campus: Steve Azevedo

    • responsible for leading the sanitizing of campus assets and escalated cleaning efforts moving forward.

  • Communications: Marcy Snitzer

    • responsible for supporting communications to faculty/staff, students, and community members related to these efforts.

  • Logistics & Finance: Garrett Smith

    • responsible for collecting and documenting the purchases, staff impacts, etc. of this event.

  • Policy Group: members of the President's Cabinet

    • responsible for recommendations on key policy questions.

Each of these leaders will be in contact with many of you to build teams to accomplish each of the many projects that will be identified. We have set up processes for each of those teams to document notes, share communication drafts, and collaborate in order to keep working smoothly and with the most up-to-date information.

Responding to Questions

We are receiving a lot of questions and we are working across the District and with stakeholders on campus to solidify answers as quickly as possible. Some questions will be answered directly, others addressed in emails like this one. In order to streamline communication, please continue to submit any questions that you have about business operations using this google form. Below are some FAQs that may be useful as we begin the week.

What is the most important thing for me to do?

  • Stay home if you are ill.

  • Wash hands and clean high-touch surfaces — including phone screens and keyboards — often.

  • Check Maricopa email frequently and sign up to receive RAVE alerts.

What should I plan to do this next week?

  • Faculty will coordinate with Department Chairs in order to support the migration to temporary online learning environments, as outlined by the 3/12 email from Provost Fisher.

  • Adjunct Faculty will coordinate with Division Chairs to ensure appropriate adjustments and continuity for their classes.

    • Adjunct Faculty will continue to be paid according to their teaching assignments for the spring uninterrupted.

  • Full-time and part-time staff will report on campus as usual, however work priorities may be adjusted to develop plans for offering services to students who are off-site utilizing email, phone, chat, video-conference or other virtual options.

  • Federal Work Study students are being asked to stay home this week and they will be paid for their scheduled Federal Work Study hours.

I have travel planned. Will that change?

  • In order to help prevent the spread of the virus, the Chancellor has temporarily suspended all non-essential business travel thru 5/15/20 and many events/conferences have been proactively cancelled by their hosts.

    • Fiscal Services will be reaching out to all employees with planned travel thru April (and to events that have been cancelled) in order to begin the process of securing refunds/credits.

    • While most organizations/airlines are being flexible during this time, any unrecoverable expenses outside of the travellers’ control will still be paid/reimbursed by the college.

  • Student travel and study abroad were similarly suspended thru 5/15/20.

I traveled outside the country in the past two weeks. What do I need to do?

All Arizona K-12 schools have been closed until March 27 by order of the Governor and State Superintendent of Public Instruction. What do I need to do?

  • Please see email sent by Interim Chancellor Steven Gonzales and FAQ provided by District HR. Contact your direct supervisor if you are unable to report to work as scheduled. MCC HR is the point of contact for policy questions related to leave. Contact Garrett Smith in MCC HR (garrett.smith@mesacc.edu or 480-461-7211).

Thank you for reading this very long email with a lot of information. We will continue to use this format to provide daily updates, as needed.

Sent by Carmen Newland on behalf of MCC Leadership