Published Thursday, March 19, 2020 at 6pm
March 20 Update
I'm republishing the information below in order to ensure everyone has the most current guidance related to working remotely. Thanks for your patience as we work to keep folks organized around some of these moving targets. The updated message below includes:
- The latest links as well as some additional instructions to help make the process smoother. Please note the deadline to submit the Remote Work Agreement has been extended to Wednesday, March 25, at 5 p.m.
- Updated MCCCD telecommuting acknowledgements -- There was confusion earlier on who needs to complete the acknowledgement. All employees should complete; the form you receive is specific to your employee type. (no need to repeat if you already did)
Thanks for all of your patience and diligence this past week. Please reach out directly to the MCC HelpCenter if you encounter any issues accessing the remote work agreement or the Employee Learn Center.
Have a great weekend!
Good afternoon everyone,
As has been detailed in recent emails from the Chancellor and College President, as a result of the COVID-19 public health emergency, we are transitioning college staff and services into an internet and telephone-based remote services model.
Effective Monday, March 23, 2020
- Staff in the College Police, Facilities, Property Accounting & Receiving, and Mail/Copy Services areas will continue to report to campus.
- All other staff will be working from their home locations.
We recognize that this is a significant shift in a very short period of time. In order to help make this transition as smooth as possible, we have created the following resources:
Remote Work Agreement - not required of faculty and adjunct faculty
Each staff member (full-time classified staff and temporary employees, including student employees) is required to complete the Remote Work Agreement form to document departments' plans to move to remote work next week. This document collects basic information to aid communication and establish basic expectations. Agreements should be submitted as soon as possible by supervisors. Because of complications some employees have experienced with the form, the deadline has been moved to Wednesday, March 25, at 5 p.m. Any employee who is not in touch with their supervisor regarding remote work arrangements after that date and time will be reported as on leave. In order to complete this, employees should:
- Consult with their supervisor regarding expectations/ plans for work while working remotely
- Complete the form online and electronically sign and submit to your supervisor (enter your supervisor's email as firstname.lastname@example.org)
- Supervisors will electronically sign the form and approve the document for HR tracking
Remote Work Policy Acknowledgements
All college employees have been automatically enrolled in the Telecommuting Acknowledgement that addresses required federal, state, and local policies, as well as MCCCD Policies and Procedures. This link is available through the Employee Learn Center. All employees must complete these acknowledgements as soon as possible. The following instructions provide access to the Telecommuting Acknowledgement:
- Log in with your MEID and password following this link: https://maricopa.learn.taleo.net/Page/7
- Click on the Telecommuting Acknowledgement
- Click the play button on the right side, and a new window/ tab will open (check your pop-up blocker if nothing opens)
- Read the instructions and click next to submit the acknowledgment
- Once submitted, review your results to ensure all responses were recorded
Guidelines for Remote Work
The Guidelines for Remote Work document presents recommendations and best practices for successful telecommuting, both for supervisors and employees, so everyone can be best prepared on how to approach this new work environment. Please ensure you are using your MCCCD Google account to access the document.
Technical Support and Remote Access Needs provide information on how to get help while remote, but also handy links and recommendations on how to use technology off campus. As new tools become available CTS will update this page to guide our users on how to access and use technology improvements.
We are all diligently working to move operations off-site in order to combat the spread of illness. While it is very inconvenient, everyone needs to commit to this plan and not come to MCC’s campuses after 5PM on Friday 3/20. While some staff may be asked by the Administration to come to campus for targeted efforts, everyone must plan to be off-site through April 5th.
Thanks to each of you for all of the work that is going into making this a successful transition. Please continue to be patient with one another as we navigate the challenges that are bound to come up in the coming days.