Very Important!! Read this entire document!
Distance learning students must send assignments through e-mail using an Internet e-mail system that has an "attachment" feature. This allows the Microsoft Word file to be "attached" to the "text only" e-mail note and sent with all formatting intact. When it arrives at its destination, it will not be seen in the e-mail terminal, but the file will be tagged as an "attachment" sent. This "attached" file then can be saved to disk and viewed in the appropriate word processor, not in the e-mail terminal.
When the file is graded, it will be returned as an "attachment" in a message sent back to you. To view the graded assignment, you will save the attached file, and then view it in your word processor.
Almost all Internet mail software programs today have this "Attachment" feature. Netscape Communicator Mail will send your files in this fashion. This course supports Netscape Communicator 7.0+, Outlook Express, and Mozilla and Thunderbird mail. If you are using Outlook Express or Mozilla, you will find the procedure similar to the instructions below.
If your e-mail program offers you a choice of formats to send the attachment, choose MIME or MIME Compliant to be compatible. (Mac users)
To send an attachment using Netscape mail:
All documents sent as attachments to your instructor must be in Microsoft Word format. If you are working in the lab, this is not a problem, for MS Word is offered on all the computers. However, if you are working from home, if you are using a word processor other than MS Word (the one supported by this course), then you must save your file in MS Word format before sending it. Most word processors today will do this using the "Save As" command and changing the format that the file is to be saved in. Once in MS Word format, with the ".doc" extension on the file, it is ready to send.
Write (or save) your assignment in Microsoft Word and save it to your disk. Be sure to observe the naming conventions for your file (if you are sending Ass. 2 and your name is Cole, your file name would be "cole2.doc".
| Name the file that you send by the first four letters of your last name, the assignment number and the extension letters of the word processor you are using. This makes it easy for your instructor to file and find your assignments. Example: If your last name is Marcilonus and the assignment number that you are handing in is Assignment 4-5 and you are using Microsoft Word, name your file Marc4-5.doc. The "doc" is the extension for Word documents. Your word processor will put this extension on automatically if you let it. |
| Go to your Netscape mail, click on New Msg, address the message to your instructor and write a short note telling me what the assignment is. Select Attach from the editor toolbar. A menu will open up with two choices, File and Web Page. Choose File, and an explorer window will come up for you to choose the file that you wish to send. Double click on your file, and Netscape Messenger will "attach" this file to your message. Now send the message. |  |
When the file is graded, it will be returned as an "attachment" in a message sent back to you. To view the graded assignment, you will save the attached file, and then view it in your word processor.
Many current Macintosh e-mail software programs use Bin Hex as the default format to send a file. This format is not compatible with DOS programs. If you are sending from a Mac, you must change this sending format to MIME or Base64, or to Uuencode. If you do not, your instructor will receive a jumbled, unreadable document.
When sending your assignment, in the text message include the type (MAC, Windows, Etc.) of operating system you are using and the word processing software that you have. This is important so the instructor will know how to format the file properly so you can see it when it is returned. Supply this information each time you send a file, for your instructor can not be expected to remember what equipment you have from assignment to assignment.
This course supports Windows Microsoft Word 2.0, 6.0/7.0, & 97. Microsoft Works 3.0 & 4.0, and Windows WordPerfect are the most compatible word processing programs that can be interpreted by your instructor's word processor.
MAC Microsoft Word is also compatible.
MAC WordPerfect and Claris Works, and other MAC word processors have varying degrees of compatibility with your instructor's word processor. Some formatting can be lost when converting your files to MS Word.